This document governs the use of our website. By using our website you accept in full the following Terms and Conditions. If you disagree with any of the following terms please do not use our website.
Unless otherwise stated Black Horse Beamish Ltd owns the intellectual property rights in the website and the material on the website. Subject to the licence below all these intellectual rights are reserved. You may view, download for caching purposes only and print materials for your own personal use provided that:
You do not reproduce, duplicate or copy material from our website for commercial use.
You do not republish any materials on other websites or display them in public
You do not edit or alter any materials found on our website.
The information provided on this website is free of charge and we shall not be liable in respect of this website or the information it contains. We cannot guarantee that service of this website will be uninterrupted and error free, nor can we be held responsible for any compatibility issues regarding the hardware and/or software you might be using. We will not be liable for any direct, indirect or consequential loss or damage resulted from the use of this website. This limitation of liability relates to all damages of any kind including loss of data, information, contracts, business, profit, income, revenue or any anticipated savings. None of the above terms and conditions shall absolve or limit our liability with regards to fraud, death or personal injury caused by our negligence, nor for any other liability which cannot be limited or excluded under applicable law.
The breach of these terms and conditions will result in restricting your access to the website and, where deemed appropriate, legal action will be taken.
These terms and conditions are subject to change so please check this page regularly to ensure you are familiar with the current version.
Links to other websites are to be found on this website. However, once you follow that link we cannot be responsible for the privacy and protection of the information you supply to the other website as we have no control over that particular website. Websites you access via links on our website are not subject to these terms and conditions and it is your responsibility to familiarise yourself with the terms and conditions of the website in question.
If any of the Terms and Conditions are deemed to be illegal, invalid or unenforceable it shall be deleted from these Terms and Conditions and the remaining terms shall endure, remain in full force and continue to be binding and enforceable
The above Terms and Conditions shall be governed and interpreted by English Law and any disputes shall be subject to the exclusive jurisdiction of the courts of England.
Our company is registered in the name of Black Horse Beamish Ltd. You can contact us by phone on 01207 232569 or by email at info@blackhorsebeamish.co.uk
1.
This set of terms and conditions forms part of the contract along with the wedding quote which is signed between the venue “BHB” and you the client. No member of staff has the authority to vary these arrangements verbally and only changes authorised in writing by manager will be accepted as valid.
2.
“BHB” reserves the right to release any provisional bookings after a one week holding period has elapsed without notification.
3.
DEPOSIT & PAYMENT: The venue reserves the right to request a strictly non-refundable and non-transferable deposit for all bookings. A non-refundable and non-transferable deposit of £1000 will be taken as confirmation of booking. 25% of the balance is then due 9 months prior to the event. 50% of the remaining balance is due 6 months prior to the event.
The final remaining payment is due 30 days prior to the event start date. We reserve the right to charge the minimum numbers, and package prices as stated in the wedding pack. Minimum guest numbers and total balance will be agreed with your wedding co-ordinator and will generally include venue hire, food and drink. This excludes accommodation costs or bar spend.
Estimated guest numbers are required in conjunction with confirming your booking. Final guest numbers and menu choices must be given to the venue no later than one month prior to the event, in conjunction with the final payment. All prices are inclusive of VAT where applicable and are subject to the rate in operation at the time of the function. We reserve the right to increase prices in line with any increases in the rate of VAT.
“BHB” reserves the right to cancel any bookings if balance deadlines are missed. We will notify you in writing and give you 30 days notice to make any payments.
4.
SUBCONTRACTIONS: Will be accepted up until the final balance is paid in full (30 days prior to the event date). However, it should be noted that once our contract has been agreed, there is a guaranteed minimum payment of 85% of the original proposal value. We will be happy to look at all alterations but the minimum payment of 85% of original proposal value will apply.
5.
CANCELLATION: All cancellations must be made in writing signed and dated by both parties. Charges will be made as a percentage of the total booking value in accordance with the table below:
CANCELLATION NOTICE PRIOR TO THE EVENT
Point of booking - 9 months - Deposit
9-6 months - 25%
6-1 months - 50%
Less than 1 month - 100%
6.
SUBSTITUTIONS: We reserve the right to make substitutions in the event that food and beverage items received are not of the quality suitable for your wedding. In this event, the integrity of the original proposal will be maintained, and an item of equivalent value will be used. You will be notified of any adjustments.
7.
CHANGE OF DATE: Up to the discretion of the management.
8.
CORKAGE: Charges for any alcohol including wedding favors are excluded from the initial quotation and are payable in advance.
9.
WEDDING MENUS: The venue does not permit outside catering. A day and evening reception must be held and catered for by the “BHB” unless agreed differently by your wedding co-ordinator in writing.
10.
ENTERTAINMENT: “BHB” reserves the right to approve any externally arranged entertainment, services or activities that you have booked. It is the responsibility of the third party to provide all risk assessments and insurance for all the activities conducted of the on-site; all must be provided upon request. Any band or musician must comply with the terms stated within the public entertainment code of conduct. We have a strict noise pollution policy in place which must be adhered to or any entertainment provider will be ask to leave the premises immediately.
11.
DAMAGE/HANDLING & STORAGE DEPOSIT: The client is responsible to the venue by any act or neglect of the client, subcontractor, employee or guests of the client and shall pay the amount required to make good this damage. For wedding parties over 100 a £500.00 damage deposit will be taken 7 days prior to the event. The £500.00 will be refunded after the wedding within two working days if no damage is incurred.
12.
DECORATION, PROPS & EQUIPTMENT: All items must be collected no later than 9am the following day. A storage and handling fee of £250.00 will be charged if any items are not collected. We take no responsibility for items that are lost or damaged whilst on on loan/hire from a subcontractor and on our property, any costs incurred will not be covered. We strongly recommend taking out appropriate Wedding Insurance to cover this.
13.
CLIENT’S PROPERTY: The venue is not responsible for any loss or damage to the client or their guests’ property. All possessions will be available for collection from the venue on the following morning until 10am.
14.
CHANGES BY THE VENUE: Due to circumstances beyond the control of the venue it may be necessary to change or cancel bookings. Where a change is considered major, as decided by the venue, you will have the option to accept the change or receive a full refund of any monies paid. The venue is not responsible for any other costs, expenses or damages incurred by the client as a result of the changes. We strongly recommend taking out appropriate Wedding Insurance to cover this.
15.
WEDDING PARTY: Should guests act in an improper or disorderly way, or refuse to comply from reasonable requests from our staff, the “BHB” reserves the right to terminate your stay or event. Shoud this occur, no monies will be refunded to you. The manager’s decision is final.
16.
VENUE: Red Row Estate has two venues - The Orchard Marquee and smaller intimate weddings can also take place in the ‘The George Ridley Room’ in the Black Horse Beamish on the same day. Both of our venues are completely stand -alone with separate entrances, toilets, kitchens, and staff.
17.
PHOTOGRAPHY: “BHB” reserves the right to freely use any images generated during events for marketing and promotional purposes unless you expressly decline the use in writing.
18.
HELD LIABLE: “BHB” will be liable to you and your guests for injury, loss or damage only where, and to the extent, we have been negligent. Otherwise there shall be no liability whatsoever.
19.
NOT LIABLE: “BHB” will not be liable for failure to comply with and terms & conditions of this agreement where the circumstances are beyond the control of the “BHB”, including (without prejudice to the generality of the foregoing) failure of supply of electricity, water or gas, leakage of water, act of God, fire, weather conditions, industrial action, storm, explosion, action of any Government agency, shortage of goods, strike, lock out or other extenuating circumstance.
Eat. Sleep. Celebrate
Contact us to book parties of 6+ on 01207 232569. Table requests cannot be guaranteed.
Afternoon tea - Please leave us a note with guest numbers, type of afternoon tea & dietary requirements as not all requests can be catered for on the day.
Full pre-payment is required, a member of our team will contact you to take payment. If the reservation is cancelled less than 48 hours prior the payment is non-refundable and non-transferable.
Simply enter your requirements and we'll email or post your vouchers out to you. Delivery in 5-7 working days.